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Appendix 9.
Reservations and Housing Checklist
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  • Specific Number of Guest Rooms Committed
    • Singles (1 Bed/1-2 Persons)
    • Doubles (2 Beds/1-4 Persons)
    • Suites (1 or 2 Bedroom)

  • Schedule
    • Cut-Off Date (Reservation Review Date)
    • Room-Block Review Session(s)

  • Choose Reservation Method
    • Individual Guest Reservations
    • Staff
    • Housing Bureau
    • Other

  • Establish…
    • Person in Charge of Monitoring Block at the Facility
    • Fees for Services
    • Reporting System for Reservations, Cancellations, No-Shows
    • Policies and Priorities for Room Assignments
    • Deposit Requirements
    • Record-Keeping Systems

  • Arrange for Reservation Forms and Confirmations
    • Supplied By
    • Sent By
    • Sent Schedule
    • Returned To
    • Copies sent To
    • Costs

  • Reserve Complimentary Rooms for
    • Staff
    • Officers
    • Speakers
    • Others

  • Credit Cards Honored by Hotel
    • American Express
    • Visa
    • MasterCard
    • Diners Club
    • Discover
    • Not Accepting Bank Debit Card

  • Inquire about Extra Hotel Staff During Peak Check-in/Check-out Times
    • Front Desk
    • Maids
    • Bellmen
    • Restaurant Personnel
    • Valet Parking Attendants
    • Other

  • Remember to
    • Review Needs of People with Disabilities
    • Reserve Block of Rooms for Emergencies
    • Setup Procedures for Late Check-Ins and Departures and "Walked" Attendees
    • Publicize Reservation Information in Association Publications
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