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Appendix 2. Pre-Event Arrangements Download Document >>

  • Staff Assignments
    • Ticket Collectors, Cashiers, Ushers, Escorts for Special Guests
    • Coordinate Attendance
    • Inventory Liquor Before and After Function
    • Make and/or Distribute Posters, Signage, Seating Lists, Place Cards, Menus, Programs, Gifts
    • Attend to Entertainers' Needs

  • Instruct Staff and Attendees On
    • Seating Procedures
    • Informing Attendees of Location Changes
    • Assignments at Alternate Locations
    • Handling Admission, Tickets, Cash Collection
    • Special Meal Requests

  • Check Periodically that all Instructions are Being Carried Out
    • Room Set-ups
    • Ticket Sales
    • Cocktails
    • When Doors Open
    • Seating of Head-Table Guests
    • Special Opening Ceremonies
    • Food Service
    • Tables Cleared
    • Speakers
    • Music, Entertainment, Dancing

  • Prepare for Post-Event Activities
    • Distribute Tips (if gratuity not included on catering bill or service warrants additional)
    • Arrange for Clean-Up, Including Picking up any Extra Event Materials
    • Supervise Inventory, Return of Unused Beverages, Mixes, Food
    • Review Billing, Accounting, Checkout Procedures with Facility Staff

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